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Employee scheduling software

Employee scheduling software that builds your schedule

ShiftKumo is online employee scheduling software that automatically builds staff shift schedules, shares them with your team and tracks hours and labor costs. Made for restaurants, retail stores, clinics, hotels and every team that works in shifts — in English and Japanese.

Start 1-hour free trial See pricing

From $9.90 / month · 1-hour free trial, then billed automatically · Cancel anytime

Made for every team that works in shifts

  • Restaurants & cafés
  • Retail stores
  • Clinics & care homes
  • Hotels & hospitality
  • Warehouses & logistics
  • Salons & spas
  • Call centers
  • Schools & tutoring

Why ShiftKumo

Stop building rosters in spreadsheets and group chats

Shift schedules touch everyone’s week. When they live in spreadsheets, managers lose hours and staff lose trust. ShiftKumo replaces the back-and-forth with one shared, always-current schedule.

Hours lost every week

Collecting availability by message, retyping spreadsheets and re-sending updates. ShiftKumo collects availability in one place and drafts the schedule for you.

Last-minute gaps

Sick calls and no-shows leave shifts uncovered. Post an open shift and qualified staff can claim it from their phones in minutes.

Overtime surprises

Labor costs usually show up only after payroll. ShiftKumo shows hours, overtime and cost against budget while you build the schedule.

One app for the whole shift cycle

Plan, communicate and track — without the busywork

Auto-schedule in seconds, fine-tune in minutes

ShiftKumo drafts a complete schedule from availability, skills, contracted hours and your labor rules. Review it, drag shifts around, and publish when you are happy.

  • Drafts from availability, skills and contracted hours
  • Shift templates and recurring weeks
  • Labor rules: maximum hours, minimum rest, overtime limits
  • Drag-and-drop editing in week and month views

Everyone sees the latest schedule — instantly

Publishing sends every change to the people affected. Staff check shifts, request time off and swap shifts from any phone browser. Nothing to install.

  • Mobile web app for staff — no download required
  • Availability and time-off requests with approval
  • Shift swaps and open shifts that staff can claim
  • E-mail and in-app notifications for every change

Know your hours and labor costs before payroll

Staff clock in and out from a phone or a shared tablet. Timesheets are compared with the schedule automatically, and hours export straight to payroll.

  • Clock in / out from a phone or shared tablet
  • Timesheets compared with scheduled hours
  • Labor cost forecast vs. budget, overtime alerts
  • CSV / Excel export for payroll

How it works

From empty week to published schedule in four steps

  1. 1

    Add your team

    Import staff from a CSV file or invite them by e-mail. Set roles, skills, locations and contracted hours.

  2. 2

    Collect availability

    Staff submit availability and time-off requests from their phones. You approve with one tap.

  3. 3

    Auto-schedule & review

    ShiftKumo drafts the week against your rules. Adjust anything with drag-and-drop.

  4. 4

    Publish & track

    Everyone is notified instantly. Clock-ins flow into timesheets and payroll exports.

Try it here

Build a week with one click

This is a working mini version of the ShiftKumo schedule board. Press “Auto-schedule” to fill the week using each person’s availability, or click any cell to add or remove a shift.

Coverage
29%
Scheduled hours
64h
Est. labor cost
$1,152.00
Needs 2 people per shiftMon4/4Tue4/4Wed0/4Thu0/4Fri0/4Sat0/4Sun0/4
AAiko16h
Aiko, Wed, Evening 15–23: Unavailable
Aiko, Thu, Morning 7–15: UnavailableAiko, Thu, Evening 15–23: Unavailable
Aiko, Sat, Morning 7–15: Unavailable
BBen16h
Ben, Mon, Morning 7–15: Unavailable
Ben, Tue, Morning 7–15: Unavailable
Ben, Fri, Morning 7–15: UnavailableBen, Fri, Evening 15–23: Unavailable
Ben, Sun, Evening 15–23: Unavailable
CCarmen8h
Carmen, Mon, Evening 15–23: Unavailable
Carmen, Thu, Morning 7–15: Unavailable
Carmen, Sat, Morning 7–15: UnavailableCarmen, Sat, Evening 15–23: Unavailable
Carmen, Sun, Morning 7–15: Unavailable
DDaichi8h
Daichi, Tue, Morning 7–15: UnavailableDaichi, Tue, Evening 15–23: Unavailable
Daichi, Wed, Morning 7–15: Unavailable
Daichi, Fri, Evening 15–23: Unavailable
EEmma8h
Emma, Mon, Morning 7–15: UnavailableEmma, Mon, Evening 15–23: Unavailable
Emma, Tue, Evening 15–23: Unavailable
Emma, Fri, Morning 7–15: Unavailable
Emma, Sun, Morning 7–15: UnavailableEmma, Sun, Evening 15–23: Unavailable
FFelix8h
Felix, Tue, Morning 7–15: Unavailable
Felix, Wed, Morning 7–15: UnavailableFelix, Wed, Evening 15–23: Unavailable
Felix, Thu, Evening 15–23: Unavailable
Felix, Sat, Evening 15–23: Unavailable
Felix, Sun, Morning 7–15: Unavailable
  • Morning 7–15
  • Evening 15–23
  • Unavailable

Text description: the board lists six team members across seven days. Each day needs two people on the morning shift (7:00–15:00) and two on the evening shift (15:00–23:00). Auto-schedule assigns shifts only to available people, spreads hours evenly and avoids back-to-back evening-then-morning shifts.

English & 日本語

One schedule, two languages

Every person chooses their own language. Managers can plan in English while staff read the same schedule in Japanese — ideal for multilingual teams in Japan and international businesses.

  • Full interface in English and Japanese
  • Notifications sent in each person’s language
  • Support from a bilingual team

Security & privacy

Your team’s data, protected

Encrypted everywhere

TLS 1.2+ in transit and AES-256 at rest, with daily encrypted backups.

Role-based access

Owners, managers and staff see only what their role allows.

Your data, always

Export schedules, timesheets and staff lists to CSV or Excel at any time.

No data selling

We never sell or share personal information and use no advertising trackers.

Simple pricing

One plan. Every feature. Choose how long.

Unlimited employees, locations and schedules on every plan. Pick the billing period that suits your business.

Every plan starts with a 1-hour free trial: a payment card is required and nothing is charged at sign-up. Unless you cancel within the hour (Settings → Billing → Cancel trial), the plan price shown is charged automatically, and the plan renews automatically at the same price each billing period until you cancel.

30-Day Money-Back GuaranteeFull refund on unused credits. No questions asked.
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Payments are processed by a PCI DSS Level 1 certified payment processor. We never store your full card number.

Frequently asked questions

What is ShiftKumo?

ShiftKumo is web-based employee scheduling software. Managers build and publish shift schedules, and staff view shifts, set availability, request time off, swap shifts and clock in from any phone browser.

How does the 1-hour free trial work?

Choose a plan and enter a payment card. Nothing is charged at sign-up. One hour later the plan price is charged automatically unless you cancel during the hour in Settings → Billing → Cancel trial.

Is there a limit on employees or locations?

No. Every plan includes unlimited employees, unlimited locations and unlimited schedules for one workspace.

Can I get a refund?

Yes. Every payment is covered by our 30-Day Money-Back Guarantee: request a refund within 30 days of the charge and we refund it in full, no questions asked.

Do my employees need to install an app?

No. Staff use ShiftKumo in any modern phone or computer browser. They can add it to their home screen like an app.

Which languages are supported?

The whole product, notifications and customer support are available in English and Japanese.

Build next week’s schedule in minutes

Start your 1-hour free trial. Cancel anytime. Covered by our 30-day money-back guarantee.

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